The Contribution of Procurement System on the Performance of Public Institutions in Rwanda. A Case Study of The Ministry of Agriculture and Animal Resources.

Abstract

The Study dealt with the Contribution of Procurement System on the performance of public Institutions in Rwanda and singling out Ministry of Agriculture and Animal Resources. The main research Problem is that Public organizations are traditionally known for lack of effective management Practices register loses in their financial reports due to Procurement malpractices and delays in procurement. The specific objective was to find out if the procurement system contributes to the performance of MINAGRI, find out how it performs their duty through procurement system and highlight the contribution of procurement system on the performance of public institutions. This research adopted a descriptive and correlation research design and also 37 respondents were purposively Selected from Procurement department which covers employees and consultants from Ministry of Agriculture who had worked for more for than three years with MINAGRI. Secondary data were collected while using questionnaire technique. Data were Processed through editing, coding, classification and tabulation. With the assistance of Statistical Package for the Social Sciences (SPSS) Software, data were statistically analyzed. The findings revealed that Procurement entity is able to keep Procurement records and this led to transparency and accountability which facilitate proper management of State resources. It was revealed that 96.3 % of procurement entity contacted and published information on Procurement and tendering process.  The study also revealed that 91.9% of both procurement officers and contractors admitted that National News Papers are used as the medium through which they get access to information about advertisement. Publication of general procurement notice is through government media houses and other official gazettes.  Conclusively it was revealed that contactors receive compensation in case of delays and they indicated that prevailing interest rate and price negotiations were to determine the rate of Compensation. The study revealed that Procurement system had a significant correlation with the Performance at the rate of   2.8% (r² = (0. 168)² = 0.028968 ≃2.8%). Honestly the low correlation had no implication on how government should change the ways and procedures it goes through.